Privacy Policy

Croydon Boxing Academy Privacy

In Compliance with General Data Protection Regulation (GDPR) 

Our contact details

Website address: https://croydonboxingacademy.com
Company name: Croydon Boxing Academy Limited
Address: 5-9 Surrey Street, Croydon, CR0 1RG.
Phone number: +447908324674
E-mail: croydonboxingacademy@hotmail.com

Who we are

Croydon Boxing Academy Limited (croydonboxingacademy.com) – We are an Amateur Boxing Club based in the heart of Croydon, catering to a wide range of age groups. We provide boxing and boxercise classes as well as mentoring to disadvantaged or troubled youth.

We collect and process data of our service users (participants) and staff and volunteers to ensure that due diligence is achieved and mechanisms in place to keep people safe.

What personal data we collect

Service Users

Enrolment details. Names, ages, gender, addresses, contact details, photographs and any some medical information of those participating in our sessions.

Staff and Volunteers

Personal details and evidence of DBS for those attending or connected with our sessions.

Why we collect it

The personal information we ask from you is processed for the purposes of ensuring that we risk assess and safeguard each service user in readiness and during our sessions. We know that we may need to tailor our sessions to meet the needs of our service users.

We also process data for the purposes of:

  • getting in touch with emergency contacts if required
  • carrying out surveys to improve a better user experience
  • internal research, funding and development purposes
  • legal obligations
  • meeting internal audit requirements

Legal basis for processing your personal data

  • consent
  • contract
  • legitimate interests
  • vital interests
  • public task
  • legal obligation

Website Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your e-mail address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Communication / Contact Form / Email Newsletter

Users contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the Data Protection Act 1998. Every effort has been made to ensure a safe and secure form to email submission process but advise users using such form to email processes that they do so at their own risk.

This website and its owners use any information submitted to provide you with further information about the products/services they offer or to assist you in answering any questions or queries you may have submitted. This includes using your details to subscribe you to any email newsletter program the website operates but only if this was made clear to you and your express permission was granted when submitting any form to email process. Or whereby you the consumer have previously purchased from or enquired about purchasing from the company a product or service that the email newsletter relates to. This is by no means an entire list of your user rights in regard to receiving email marketing material. Your details are not passed on to any third parties.

Cookies

This website may use cookies to better the users experience while visiting the website. Where applicable this website will use a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer/device. This complies with recent legislation requirements for websites to obtain explicit consent from users before leaving behind or reading files such as cookies on a user’s computer/device.

Cookies are small files saved to the user’s computers hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website. Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors.

If you leave a comment on our site you may opt-in, to saving your name, e-mail address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Embedded content from other websites

Pages on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

This website may use tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information. You can read Google’s privacy policy here for further information [ http://www.google.com/privacy.html ].

How long we retain your data

The completed paper copies of membership forms and other associated documentation are kept in locked storage facilities within a secure location. Electronic information is stored on our secure website, server and cloud drive.

We keep records of names, addresses and contact details which are securely destroyed when any information is no longer required. This applies to both paper and electronic based information.

Personal data is restricted and only authorised members of staff and website administrators have access to full personal data.

If you leave a comment on our site, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Under GDPR, your rights include:

  • Your right of access – You have the right to ask us for copies of your personal information.
  • Your right to rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
  • Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
  • Your right to restriction of processing – You have the right to ask us to restrict the processing of your information in certain circumstances.
  • Your right to object to processing – You have the right to object to the processing of your personal data in certain circumstances.
  • Your right to data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at croydonboxingacademy@hotmail.co.uk if you wish to make a request.

Where we send / share your data

We treat personal data confidentially, however, it is our duty to share with other external professionals (i.e. social services, police etc.) should a safeguarding concern arise. We also will share data in the event of a medical concern e.g. should a serious accident/incident happen.

Visitor comments made on our website may be checked through an automated spam detection service.

How to contact us

If you have any questions about our privacy notice, please contact us:

Email us at: croydonboxingacademy@hotmail.com
Call us on: 07908324674
Write to us at: Croydon Boxing Academy Limited, 5-9 Surrey Street, Croydon, CR0 1RG.

How to complain

Complaints should be preferably be made via email to croydonboxingacademy@hotmail.com